For tax reportable transactions, if a W-9 is not on file per the WISDM Vendor Search and you do not include the W-9 with your payment requests, Business Services will put your payment request on hold and inform you that you need to get a W-9 before the payment is released for processing.ĭownload – How To Use Vendor Search in WISDM for SFS AP Transactions (PDF) How is the W-9 used? If a W-9 is not on file, you will need to include a W-9 with your first payment request to a vendor so the vendor can be set up at Accounting Services and the Taxpayer Identification Number (TIN) can be verified with the IRS TIN Matching Program. If a W-9 is on file, you will not need to include a W-9 with your payment requests. When processing tax reportable payments through any UW payment mechanism please check the WISDM Vendor Search to determine if a W-9 (or W-8 BEN for Nonresident Aliens (NRA)) is on file at Business Services. As of August 9, 2010, Business Services has incorporated the W-9 indicator field in the WISDM Vendor Search.Tax reportable payments and associated Account Codes are posted at 1099-MISC and 1042-S Tax Reportable Payments. Effective Januthe UW requires a completed and signed form W-9 (or W-8BEN for Nonresident Aliens (NRA)_ be attached to all tax reportable payments made through all payment mechanisms (PIR/DP/PO, etc.).This includes (1) name, (2) business name, (3) type of entity, (3) exempt status, (4) address, (5) taxpayer identification number, and (6) signature. The W-9 captures all the required tax information for tax reporting. The required document is the IRS W-9 form. The UW needed to have a signed legal document on file to support and document the tax information when it makes a tax reportable payment.Implementation of the W-9 reporting process (January 1, 2010) The UW requires the W-9 form for all tax reportable transactions as of January 1, 2010. A TIN may be a social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or federal employer identification number (EIN/FEIN/FEIN/FEIN). The W-9 is an Internal Revenue Service (IRS) form in which a taxpayer provides their correct taxpayer identification number (TIN) to an individual or entity (Form W-9 requester) who is required to file an information return to report the amount paid to a payee, or other amount reportable on an information return. – What is the W-9 and what is its purpose? Posting to the Student Information System (SIS).
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